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Subscriptions for 2016-17


Dear Members,Subscriptions for 2016-17 are due on Aug 1st and should be sent to ROBIN WOOD 103 WHITAKER...

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Constitution

1. Name

The name of the Society shall be the Derby Civic Society.

2. Objects

( i ) To advance within the City of Derby the following purposes:

  1. Stimulate public interest and. opinion
  2. Promote high standards of planning design architecture and civic pride
  3. Secure the preservation, protection, development and improvement of features of beauty, historic and public interest

( ii ) In furtherance of the said purposes the Society shall have the following powers:

  1. To act as a co-ordinating body and co-operate with the local authority , planning committees , the Environment Agency and all other statutory authorities and with educational, industrial and voluntary organizations, kindred bodies and persons having similar aims to those of the Society;
  2. To promote or assist in promoting activities in furtherance of cultural and artistic interests and to improve environmental conditions;
  3. To publish papers, reports and other literature of interest;
  4. To promote research and to publish the results of such research;
  5. To make surveys and prepare plans and to collect information in relation to any place, erection or building of beauty or interest , historic or otherwise;
  6. To hold meetings and present lectures and exhibitions;
  7. To give advice and information;
  8. To raise funds and to invite and receive contributions from any person or persons whatsoever by way of subscriptions, donations and otherwise, provided that the Society shall not undertake any permanent trading activities in raising funds for its primary purposes;
  9. To take and accept any gifts of property, whether subject to any special trusts or otherwise;
  10. To buy, sell, mortgage, dispose of or turn to account all or any of the property or funds of the Society as shall be necessary;
  11. To borrow or raise money for the purpose of the Society on such terms on such security as the Council shall think fit, but so that the liability of members of the Society shall in no case extend beyond the amount of their respective annual subscriptions;
  12. To do all such things as are necessary for the attainment of the said purposes.

3. Membership

( i ) Membership shall be open to all who are interested in actively furthering the purposes of the Society.

( ii ) The following classes of membership shall be available:

  1. Life (Individual)
  2. Individual
  3. Joint (Husband and Wife)
  4. Corporate including commercial firms and businesses
  5. Not for Profit Organisations including charities, educational establishments, clubs and societies, Social Enterprises, Parish councils and Neighbourhood boards.
  6. Junior (restricted to those who are less than eighteen years of age when their subscription is due)

( iii )The various classes of member shall at any meeting of the Society subject to qualifications in accordance with subsequent clauses contained herein this Constitution have the right to cast votes as follows:

  1. One vote:
  2. Life
    Individual
    Corporate
    Not for Profit Organisations
  3. One vote each :
    Joint

( iv ) A vote may not be cast at any meeting of the Society by any class of member or party to a class of membership as hereinafter provided for, unless the appropriate subscription is fully aid up at the time of the meeting.

( v ) Corporate and Not for Profit members shall appoint a representative to vote on its behalf at all meetings but before such representative exercises his or her right to vote the corporate member shall give particulars in writing to the Honorary Secretary of such representative.

4. Subscriptions The Life and Annual membership subscriptions shall be:

  1. Life: £150
  2. Individual: £ 10
  3. Joint: £15
  4. Corporate; £20
  5. Not for Profit Organisations: £ 15
  6. Junior: £ 2.50
  7. or such other reasonable sums as the Council shall from time to time determine.

( ii ) Subscriptions shall be payable on or before the 1st August each year.

( iii ) The subscription of a member joining within the three months preceding the 31st July in any year shall be regarded as covering membership of the Society for the year commencing on the 1st August following the date of joining the Society.

( iv ) Membership shall lapse if a subscription is not paid three months after it is due.

5. Meetings

( i ) An Annual General Meeting shall be held in or about the month of October of each year and the Honorary Secretary shall give fourteen days notice of such meeting to each fully paid up member of all classes of membership entitled to vote at a meeting of the Society. The Chairman of the Council shall preside at the meetings in accordance with subsequent provisions contained herein.

( ii ) In addition to the execution of normal or other business the meeting shall receive:

  1. A report from the Council;
  2. A statement of the Society’s financial affairs.

( iii ) The meeting may also effect the following appointments:

  1. The Chairman Vice-Chairman Honorary Secretary Honorary Treasurer (together called “the Officers”) and Members of Council in accordance with subsequent provisions contained hereinafter
  2. An Honorary Auditor

( iv ) Nominations for election shall be made before the Annual General Meeting. Such nominations must be supported by a seconder in addition to the proposing member and the consent of the nominee must have first been obtained. If the number of nominees exceeds the number of vacancies for any office or post, a ballot shall be taken in such a manner as shall be determined.

( v ) Special General Meetings of the Society shall be held at the written request of members representing not less than ten per cent of the existing membership and whose subscriptions are fully paid up. Members present personally shall constitute a quorum. Should the duly elected Chairman of the Council be unwilling to preside at a Special General Meeting then members present may elect a Chairman as hereinafter allowed for.

6 . Administration

( i ) The Council shall be responsible for the management and administration of the Society. The Council shall consist of the Officers and not less than four and not more than sixteen other members. The Council shall have power to co-opt further members.

( ii ) The Council shall have the power to appoint a President and Vice-Presidents for such term as they think fit and who may attend any meeting of the Council but shall not vote at any such meeting unless they are also elected members of the Council.

( iii ) In the event of an equality in the votes cast, the Chairman shall have a second or casting vote.

( iv ) The Officers the Honorary Auditor and other members of the Council shall be elected annually at the Annual General Meeting of the Society, and outgoing Officers Honorary Auditor and members may be re-elected.

( v ) The Council shall meet not less than four times a year at intervals of not more than three months and the Honorary Secretary shall give all members not less than seven days’ notice of each meeting. The quorum shall, as near as may be, comprise one third of the members of the Council.

( vi ) The Council shall have the power to fill up to three casual vacancies occurring among the members of the Council between General Meetings.

( vii ) The Council may invite the Mayor of the City of Derby for the time being to be the patron of the Society. The Patron is an honorary title and shall not entitle the holder to any voting rights.

( viii ) The Council may invite members who are Corporate or Not for Profit Organisations to nominate a representative to serve on the Council or on a sub-Committee as hereinafter allowed for. The Nominee need not necessarily be a member of the Society.

( ix ) The Council shall have power to constitute and dissolve sub-Committees on such terms as it thinks fit, members of which need not necessarily be members of Council. All actions and proceedings of each sub-Committee shall be reported to and approved by the Council.

( x ) Members of Council elected or appointed in accordance with Clause 6(vi) shall have voting rights.

( xi ) Members of Council elected in accordance with sub-clauses 6(i) and (vi) shall retire at the end of the year of election and at that time seek election in accordance with normal procedure.

( xii ) Members appointed under sub-Clause 6(viii) shall not be subject to the usual electoral procedures.

7. Expenses and Application of Funds

( i ) The Council shall out of the funds of the Society pay all proper expenses of management and administration of the Society.

( ii ) After the payment of management and administrative expenses and the setting aside to reserve of such sums as may be deemed expedient, the remaining funds of the Society shall be applied in the furtherance of the purposes of the Society, by the Council,

( iii ) Monies at any time belonging to the Society and not required for immediate application or reserve may be invested by the Council in or upon such investments, securities or property as it may think fit.

8. Trustees

Any freehold or leasehold property acquired by the Society shall and if the Council so directs any other property belonging to the Society may be invested in Trustees who shall deal with such property as the Council may from time to time direct. Any Trustees shall be at least three in number or a trust organization or corporation. The power of the appointment of new trustees shall be vested in the Council. A trustee need not be a member of the Society, but no person whose membership lapses by virtue of paragraph 4 hereof shall thereafter be qualified to act as a trustee unless and until re-appointed as such by the Council. The Honorary Secretary of the Society shall from time to tine notify the trustees in writing of any amendments hereto and the trustees shall not be bound by any such amendments in their duties unless such notice has been given. The Society shall be bound to indemnify the trustees against all expenses incurred by the trustees in their duties (including the proper charge of a trustee being trust organisation or corporation) and liability under such indemnity shall be a proper administrative expense.

9. Amendments to the Constitution

This Constitution may be amended by a. two thirds majority of members present at an Annual or Special General Meeting of the Society, provided that fourteen days notice of the proposed amendments has been given to all members.

10. Notices

Any notice required to be given by these Rules shall be deemed to be duly given if left or sent by prepaid post to the address of that member last notified to the Honorary Secretary.

11. Winding Up

The Society may be dissolved by a two-thirds majority of members voting at an Annual or Special General Meeting of the Society confirmed by a simple majority of members voting at a further Special General Meeting held not less than fourteen days after the previous meeting. If a motion for the dissolution of the Society is to be proposed at an Annual or Special General Meeting this motion shall be referred to specifically when notice of the Meeting is given. In the event of the dissolution of the Society the available funds of the Society shall be transferred to such one or more charitable institutions having objects similar or reasonably similar to those herein before declared as shall be chosen by the Council and approved by the Meeting of the Society at which the decision to dissolve the Society is confirmed. On dissolution the minute books and other records of the Society shall be deposited with the Local Studies Library.